Although it has been around for years, offsite data storage is gaining popularity lately. More-and-more individuals and businesses are opting to store their backup data at an offsite location. Statistics also indicate that people are going for third-party service providers instead of owning or running the offsite storage facility. This is seen as a more viable and safer option. However, many people find it challenging to locate the right service or third party. Many are worried about the accessibility of the documents, security of records, cost and much more. The following are some important questions to ask when searching for the appropriate service:
What Methods Are Used To Store The Data?
Offsite Data Storage also known as vaulting is quite diverse and is comprised of many strategies. The effectiveness of each method of backing up data is influenced by several aspects. These include type of data, individual preference, preferred mode of access, cost and much more. Common methods include storing the data in physical format, optical format, magnetic tapes, digital format and more. One of the most preferred methods is electronic vaulting or simply e-vaulting. The data is stored in digital format and can be accessed easily online. It also requires minimal space compared to storing physical documents or records.
Are the Methods Safe and Secure?
Security plays a vital role in choosing offsite data storage services. A customer or client wants to be guaranteed of safety of the documents that are being held at a different location. Safety of records has become a major concern following the increasing cases of data manipulation, identity theft, cyber attacks and much more. A reliable third party providing the service invests in high-tech storage facilities that deter unauthorised people or are tamperproof. These include use of vaults that are resistant to fire, tampering, water, earthquake and more. Good systems also employ effective firewalls, encrypted SSL, and require use of complex passwords.
Is The Offsite Location Easily Accessible?
Safe and secure data storage is more than just protecting the documents or records from the wrong hands. It also involves using methods that are easy and convenient to the authorised person. The owner of the data should have quick access to the data whenever he wants. Electronic vaulting is viewed as the one of the most secure of storing data offsite that is also easily accessible. An authorised individual only needs to use the right password to access the information. This can be done from virtually anywhere and at any time.
By following the above guidelines it becomes much easier to locate a good third party service provider. There are a number of advantages that come with storing backup data at an offsite location. One, a business is assured of safety of sensitive records. Two, risk of losing valuable information in the event of a fire, flood, hurricane, earthquake or any other catastrophe is minimised. Three, the company can divert the resources that would have been used for data backup to other income generating activities. Four, Disaster Recovery becomes easier. To enjoy the best offsite data storage service it is highly recommended to deal with a skilled and trustworthy firm.